Financial Policies

1.1

Contractor Administrative Rates (3.20.15)

1.2

Encumbrance and Obligation Definitions (1.30.23)

1.3

Reimbursable Travel Expenses (1.18.23)

1.3A

Attachment A - Employee/Supervisor Expense Report Checklist (1.18.23)

1.3B

Attachment B - Mileage Reimbursement - Resident City Different Than Official (1.18.23)

1.3C

Attachment C - Employee Travel Handbook (1.18.23)

1.3D

Attachment D - DHSS Vehicle Locations and Coordinators (2.03.23)

1.3E

Attachment E - Travel Resources Links (4.10.19)

1.3F

Attachment F - Digital Signatures Setup (1.18.23)

1.5

Advance Payments to Vendors (1.18.23)

1.6

Financial Assistance and Donations, new policy (1.18.23)

1.9

Direct Billing / Solicitations for Credit (1.18.23)

1.10

Chart of Account Changes – Organization, Activity and Job Codes (1.18.23)

1.11

Department Provided Food Expenditures (1.18.23)

1.12

Wireless Communication Services (9.6.13)

1.12A

Attachment A - Wireless Account Administration Procedures (7.26.13)

1.13

Purchase of Items Distributed to the Public (1.18.23)

1.14

Fuel Card Services for Rental Vehicles (1.30.23)

1.14A

Attachment A - Fuel Card Request Memo (1.30.23)

1.14B

Attachment B - Rental Vehicle Fuel Card Transaction Log (1.30.23)

1.16

Purchasing Card Account Program (2.14.22)

1.16A

DHSS Purchasing Card Policy Procedure Manual (11.22)

Appendix 7 - Cardholder Purchasing Card Transaction Log (11.13.12)

1.20

Expense reimbursement for members of boards, councils, etc. (1.30.23)

1.21

Employee Relocation and Recruitment Expense (1.05.23)

1.21A

Attachment A - Service Obligation Acknowledgment Form (1.05.23)

1.22

Procedures for Expending Departmental Operations Funds (5.3.18)

1.22A

Attachment A - Allowable Department Operation Expenditures (3.07.14)

1.22B

Attachment B - Department Operations Expenditures - Special Procedures (3.07.14)

2.1

Revenues and Receivables (12.1.15) (3.07.14)

2.1A

Attachment A - Revenue and Receipt Procedures (2.1.17)

2.1B

Attachment B - Delegation for Billed Services (12.1.15)

3.1

Procedures to Apply for and to Accept Federal Grants, Revenue-Generating
Contracts/Agreements, and Memoranda of Understanding/Memoranda of Agreement (9.15.11)

Appendix A - Sample - Memorandum of Notification (Deleted)

Appendix B - Form DA-42 Request for Approval for Application Letter (4.22)

Appendix C - Sample Letter Letter of Carryover of Grant Fund (9.6.22)

Appendix D - Sample Letter of No-Cost Extension Request (9.6.22)

Appendix E - Budget Load Form and Instructions (9.15.11)

Appendix F - Budget Move Form and Instructions (9.15.11)

Appendix G - Personal Services Journal Voucher Form (9.15.11)

3.2

Administrative and Cost Principles for Department Federal Expenditures (04.30.15)

Attachment A - DHSS Requirements for Administrative Cost Principles for Federal Expenditures (2.1.17)

Attachment B - Contractor Indirect Budget Summary (MO 580-3090) (2.1.17)

Attachment C - Invoicing Tool to Assist in the Calculation of Indirect for Invoices and Base for Overall Indirect (2.1.17)

Attachment D - Use of Fixed Price Contracts (04.30.15)

Attachment E - Template for Prior Approval Requirement (04.30.15)

Indirect Cost Policy and Procedures (3.16.15)

4.1

Internal Reviews (10.01.22)

4.2

External Audits (5.16.18)

4.3

Financial Assistance and Subrecipient Monitoring (7.1.16)

4.3A

Financial Assistance and Subrecipient Monitoring (2.15.22)

7.1

Fixed Assets (6.23.17)

7.10

Contribution of Fixed Assets (07.30.10)

Attachment 1 - Contributed Equipment Log (07.30.10)