Policies & Procedures

1.1

Purpose and Content of Manual (9.04.12)

3.1

Nondiscrimination, Equal Employment Opportunity and Workforce Diversity
Policy (11.27.13)

3.2

Methods of Administration (01.13.23)

3.3

Workplace Adjustments and Accommodations for Employees
with Permanent and Temporary Disabilities (3.24.14)

3.3A

Attachment A - Work Adjustment or Accommodation Request (3.24.14)

3.3B

Attachment B - Medical Information for Work Adjustment or Accommodation
Request (1.28.15)

3.4

Client Complaints of Discrimination (10.01.13)

3.5

Civil Rights Contract Compliance Program (10.3.16)

4.1

Covered and Appointing Authorities (7.1.20)

5.1

General Personnel Information (10.30.20)

5.4

References and Letters of Recommendation (10.30.20)

5.8

Employment and/or Supervision of Relatives (7.1.20)

5.9

Remote and Hybrid Team Members (9.1.22)

5.9A

Distributed Teams Assessment Tool (9.1.22)

5.12

Background Checks (1.04.16)

5.12A

Attachment A - Application for Record Review (11.7.17)

5.12B

Attachment B - Background Check Procedure Prior to Employment (11.7.17)

5.13

Resignations NEW (10.30.20)

6.3

Salary Increases (10.30.20)

7.1

Hours of Work (10.30.20)

7.3

Overtime (10.30.20)

7.5

Tardiness and Absenteeism (11.27.13)

7.8

Office Closings (10.30.20)

8.1

Annual Leave/Sick Leave Usage and Other Types of Leave (9.15.22)

8.5

Parental Leave for Pregnancy, Childbirth and Adoption (9.18.17)

8.5A

Parental Leave Request Form (9.18.17)

8.12

Family and Medical Leave Act (3.19.15)

8.12A

Attachment A - Health Care Certification for Employee's Serious Health Condition (12.15.11)

8.12B

Attachment B - Health Care Certification for Family Member's Serious Health
Condition (12.15.11)

8.12C

Attachment C - Health Care Certification for Military Covered Service Member
Leave (12.15.11)

8.13

Inclement Weather Policy (4.20.15)

8.14

Share Leave (9.18.17)

8.14A

Attachment A - Employee Share Leave Request (9.18.17)

8.14B

Attachment B - Physician Statement for Share Leave Request (9.18.17)

8.14C

Attachment C - Authorization for Disclosure of Consumer Medical/Health
Information for the Share Leave Program (9.18.17)

9.2

Training Requirements and Records (1.22.21)

9.3

Tuition Reimbursement NEW (8.1.22)

9.4

Cooperative Education and Internship Programs (8.14.13)

10.4

Disciplinary Action (3.29.21)

11.1

Use of Department Property (5.01.13)

11.2

Personal Telecommunications (1.13.11)

11.3

Work Attire (12.20.17)

11.5

Personal Visitors (5.01.13)

11.6

Code of Conduct-Confidential Information (3.11.22)

11.7

Outside Employment/Activities (3.11.22)

11.8

Political Activity (8.14.13)

11.9

Drug-free Workplace (8.14.13)

11.9A

Attachment A - Drug-Free Workplace (8.14.13)

11.10

Tobacco Use (9.18.17)

11.11

Conflict of Interest (3.11.22)

11.12

Solicitation (9.03.13)

11.13

Audio and Video Recording (9.19.14)

11.14

Prohibitions on the Use of Alcohol (3.20.13)

11.16

Workplace Protection and Conduct (2.28.13)

11.18

Management of Employee Exposure to Blood or Body Fluids (10.01.13)

11.19

Filing Personal Financial Disclosure Forms to the Missouri Ethics
Commission (2.23.11)

11.20

Employee Identification Badges (01.13.23)

11.22

Electronic Calendar (6.12.13)

11.23

Departmentwide E-mail (3.20.13)

11.24

Maintaining Professional Licenses (3.20.13)

11.26

Proper Disposal of Used Medical Supplies (8.14.13)

11.27

Confidential Records and Information - Work Environment (11.17.21)

11.28

Employee Privacy in the Workplace (6.10.14)

11.29

Small Entity Protection from Retaliation (5.15.14)

12.1

Non-Union Represented Grievance Procedure (6.30.15)

12.1A

Attachment A - Grievance Review Request (6.30.15)

12.2

Investigations (9.04.12)

12.2A

Attachment A - Notice of Responsibility in an Investigation and Statement of Advice Regarding Confidentiality and Retaliation (8.14.13)

12.3

Sexual and Other Harassment (10.3.16)

12.4

Discrimination (10.3.16)

12.5

Protection from Retaliation (8.22.14)

12.6

Complaint Procedure (6.10.14)

12.6A

Attachment A - Internal Complaint (12.15.11)

13.4

Workforce Reduction NEW (7.1.20)

14.1

Strive Employee Life & Family (SELF) (9.18.17)

14.2

Employee Recognition Awards (8.11.22)

14.3

Worksite Health Promotion Activities (9.1.20)

14.4

Lactation Room (5.01.13)

14.5

Worker's Compensation Job-Related Injury or Illness (9.18.17)

14.6

Workers' Compensation - Early Return to Work (9.18.17)

15.2

Religious Accommodations (9.30.14)

15.3

Workforce Rules and Expectations (11.17.21)

15.5

Time Coding (4.6.21)

15.6

Employee Obligation to Pay State Income Taxes (4.08.10)

15.9

Mandated Reporting of Adult and/or Child Abuse (9.22.15)

15.10

Performance Management (3.29.21)

15.11

Public Health Quality Improvement (3.29.21)

15.11A

Department of Health and Senior Services Quality Improvement Guidance (10.09.14)

16.1

COOP Planning, Tests and Expectations (6.30.21)

17.1

Official Postings (6.30.15)

17.2

Association Membership (10.01.13)

17.2A

Attachment A - Approved Associations/Organization (8.22.11)

17.3

Procedures for Requests for Information (8.14.13)

17.5

Employees` Right to Discuss Department Operations with Legislature or Auditor (Reviewed 9.19.14)

17.5A

Attachment A - House Bill No. 659

17.8

Manuscript and Abstract Clearance Guidelines (8.31.22)

17.10

Individual License or Certification Fees (11.27.13)

17.11

Social Media Page Creation for DHSS Programs (6.15.21)

17.12

Logo Use Guidance Policy (11.14.22)

18.1

Personnel Records (7.1.20)

18.2

Release of Personnel Information (5.01.13)

19.1

Introduction: Purpose of Chapter 19 (7.23.10)

19.2

Definitions (7.23.10)

19.3

HIPAA Determinations by DHSS (7.23.10)

19.4

HIPAA and Confidentiality (3.24.14)

19.5

Accounting for Disclosures (7.23.10)

19.5-1

Attachment 1 - Request for Accounting of Disclosures of Protected Health Information

19.7

Event Report (7.23.10)

19.7-O

Event Report for Use by Workforce of a DHSS Non-Covered Entity

19.7-O1

Attachment 1 - List of Individuals/Consumers for Non-Covered Entity

19.7CE

Attachment - Event Report for Use by Workforce of a DHSS HIPAA Covered Entity

19.7CE1

Attachment 1 - List of Individuals/Consumers for Covered Entity

19.8

Breach Notification (7.23.10)

19.8A

Attachment A - Event Review/Risk Assessment: Is the event a breach (9.23.10)

19.8B

Attachment B - Action Event Report (9.23.10)

19.8C

Attachment C - Flow Chart for Breach Notification (9.23.10)

21.1

Use of State Vehicles for Official State Business (4.15.16)

21.5

General Services Building Policy (10.28.22)

22.1

Information Technology Use Policy, Guidelines and Processes (9.01.13)

22.2

Security Policies and Rules (11.01.16)

22.3

Computer Equipment Management (9.01.13)
Attachment A - Procedure to Surplus Computer Equipment (2.28.18)

22.4

Software Use Policy (9.01.13)

22.5

Portable Electronic Device Policy (3.29.21)

22.6

Information Security Incident Reporting (9.01.13)

22.7

Customer Service Request/Information Technology Advisory Committee (11-08-13)
Attachment A - Customer Service Request (CSR) Form (10-2013)

30.1

Advisory Boards (12.31.13)

30.2

Culturally and Linguistically Appropriate Services Standards (12.1.20)

30.2A

National Standards for Culturally and Linguistically Appropriate Services (CLAS) in Health and Health Care (12.1.20)

30.8

Human Subjects Protection and Institutional Review Board (IRB) (4.20.22)

30.8A

Attachment A - Institutional Review Board Guidelines Procedures (4.20.22)

30.11

Procedures for Dealing with and Reporting Possible Misconduct in Science (9.03.13)

30.14

Sunshine Law - Public Records Disclosure (2.24.22)

30.14A

Attachment A - Sunshine Law - Public Record Disclosure Copying and Research (10.12.22)

30.17

Scientific Study Approval Guidelines (9.03.13)

30.20

Language Services (10.03.14)

30.20A

DHSS Limited English Proficiency Consumer Report (10.03.12)

30.21

Sunshine Law - Meetings (9.30.14)